Las Vegas exhibitor deadlines
66 dated deadlines across 19 shows, from the contractors' and shows' own pages. Missing a discount or warehouse deadline is the most common way a booth bill goes up.
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By date
October 2026
Oct 1
AAPEX 2026: Freeman discount price deadline
Orders on FreemanOnline by this date get the advance price.
Source: FreemanOnline show schedule (opens in a new tab)What missing it costs
Oct 1
SEMA Show 2026: Freeman discount price deadline
Orders on FreemanOnline by this date get the advance price.
Source: FreemanOnline show schedule (opens in a new tab)What missing it costs
Oct 15
AAPEX 2026: Advance warehouse deadline
Freight arriving at the warehouse after this date pays the after-deadline rate.
Source: FreemanOnline show schedule (opens in a new tab)What missing it costs
Oct 22
SEMA Show 2026: Advance warehouse deadline
Freight arriving at the warehouse after this date pays the after-deadline rate.
Source: FreemanOnline show schedule (opens in a new tab)What missing it costs
November 2026
Nov 2
MJBizCon 2026: Freeman discount price deadline
Orders on FreemanOnline by 11:59 PM get the advance price.
Source: FreemanOnline show schedule (opens in a new tab)What missing it costs
Nov 9
CES 2027: Advance warehouse receiving opens (LVCC)
The Freeman warehouse at 6675 W Sunset Rd starts accepting crated, boxed or skidded freight.
Source: Freeman Quick Facts: CES 2027, LVCC (opens in a new tab)What missing it costs
Nov 9
ISSA Show North America 2026: Last day at the advance warehouse without surcharges
After this date, advance freight pays surcharges.
Nov 13
SHOT Show 2027: Show vehicle fire permit application
File with show management by this date to buy the Clark County vehicle or mobile unit permit through the show.
Source: SHOT Show 2027 exhibitor FAQs (opens in a new tab)What missing it costs
Nov 24
MJBizCon 2026: Advance warehouse deadline
Last day for freight at the advance warehouse (2:30 PM). After that, the after-deadline rate applies.
Source: FreemanOnline show schedule (opens in a new tab)What missing it costs
Nov 25
CES 2027: Utilities and hanging sign labor discount deadline (LVCC)
Order hanging sign labor, utilities and truss or lighting packages by this date for discount rates. Also the deadline to request free hanging sign labor for qualifying LVCC booths.
Source: Freeman Quick Facts: CES 2027, LVCC (opens in a new tab)What missing it costs
December 2026
Dec 1
CES 2027: Freeman discount price deadline (LVCC)
Last day for advance order discount rates on FreemanOnline, 11:59 PM PT. Also the deadline to request a target move-in change.
Source: Freeman Quick Facts: CES 2027, LVCC (opens in a new tab)What missing it costs
Dec 1
CES 2027: Freeman discount price deadline (Venetian Expo)
Last day for advance order discount rates for CES exhibitors at the Venetian Expo.
Source: Freeman Quick Facts: CES 2027, Venetian Expo (opens in a new tab)What missing it costs
Dec 3
International Builders' Show 2027: Hotel block names due
Rooms in exhibitor hotel blocks must be assigned with names, dates and card details.
Source: IBS 2027 exhibitor key deadlines (opens in a new tab)What missing it costs
Dec 4
CES 2027: Hanging signs and carpet to the warehouse (LVCC)
Hanging signs and exhibitor carpet must reach the Freeman advance warehouse by this date for the advance rate and on-time install.
Source: Freeman Quick Facts: CES 2027, LVCC (opens in a new tab)What missing it costs
Dec 4
CES 2027: Hanging signs and carpet to the warehouse (Venetian Expo)
Hanging signs and carpet must reach the Freeman advance warehouse by this date.
Source: Freeman Quick Facts: CES 2027, Venetian Expo (opens in a new tab)What missing it costs
Dec 8
SHOT Show 2027: Lead retrieval advance rate deadline
Order scanners or the lead app on or before this date for the advance rate.
Source: SHOT Show 2027 exhibitor FAQs (opens in a new tab)What missing it costs
Dec 11
CES 2027: Last warehouse day without a late charge (LVCC)
Freight arriving after this date, 2:30 PM PT, gets an after-deadline charge.
Source: Freeman Quick Facts: CES 2027, LVCC (opens in a new tab)What missing it costs
Dec 11
International Builders' Show 2027: Advance badge request deadline
Request badges in the exhibitor portal by this date to receive them in advance.
Source: IBS 2027 exhibitor key deadlines (opens in a new tab)What missing it costs
Dec 14
SHOT Show 2027: Advance warehouse receiving opens
The Freeman warehouse starts accepting freight.
Source: Freeman Quick Facts: SHOT Show 2027, Venetian Expo (opens in a new tab)What missing it costs
Dec 15
CES 2027: Last warehouse day without a late charge (Venetian Expo)
Venetian Expo freight arriving after this date gets an after-deadline charge.
Source: Freeman Quick Facts: CES 2027, Venetian Expo (opens in a new tab)What missing it costs
Dec 15
SHOT Show 2027: Freeman discount price deadline
Last day for advance order discount rates at the Venetian Expo. The Caesars Forum quick facts give the same date.
Source: Freeman Quick Facts: SHOT Show 2027, Venetian Expo (opens in a new tab)What missing it costs
Dec 15
SHOT Show 2027: Vehicle and mobile unit forms due
Freeman motor unit and motorized vehicle forms must be complete by this date.
Source: SHOT Show 2027 exhibitor FAQs (opens in a new tab)What missing it costs
Dec 16
World of Concrete 2027: Freeman discount price deadline
Last day for advance order discount rates on FreemanOnline, 11:59 PM PT.
Source: Freeman Quick Facts: World of Concrete 2027 (opens in a new tab)What missing it costs
Dec 16
World of Concrete 2027: Advance warehouse receiving opens
The Freeman warehouse starts accepting crated, boxed or skidded freight.
Source: Freeman Quick Facts: World of Concrete 2027 (opens in a new tab)What missing it costs
Dec 28
International Builders' Show 2027: Advance warehouse receiving opens
Freeman's page gives this date. The show's key deadlines sheet says December 26, so check with Freeman before shipping early.
Source: Freeman Quick Facts: IBS 2027 (opens in a new tab)What missing it costs
Dec 30
International Builders' Show 2027: Freeman discount price deadline
Advance order discount rates on FreemanOnline. The show's key deadlines sheet gives the same day for lead retrieval, WiFi, floral, photography and security discounts.
Source: Freeman Quick Facts: IBS 2027 (opens in a new tab)What missing it costs
January 2027
Jan 4
International Builders' Show 2027: Catering order deadline
Booth catering orders are due by 12 PM PT.
Source: IBS 2027 exhibitor key deadlines (opens in a new tab)What missing it costs
Jan 4
SHOT Show 2027: Hanging signs and carpet to the warehouse
Hanging sign and carpet shipments arriving after this date get an after-deadline charge.
Source: Freeman Quick Facts: SHOT Show 2027, Venetian Expo (opens in a new tab)What missing it costs
Jan 6
World of Concrete 2027: Last warehouse day without a late charge
Freight arriving after this date, 2:30 PM PT, gets an after-deadline charge. Same day is the deadline to request a target move-in change.
Source: Freeman Quick Facts: World of Concrete 2027 (opens in a new tab)What missing it costs
Jan 8
SHOT Show 2027: Last warehouse day without a late charge
General freight arriving after this date, 2:30 PM PT, gets an after-deadline charge.
Source: Freeman Quick Facts: SHOT Show 2027, Venetian Expo (opens in a new tab)What missing it costs
Jan 14
International Roofing Expo 2027: Advance warehouse receiving opens
The Freeman warehouse starts accepting crated, boxed or skidded freight, 7 AM PT.
Source: Freeman Quick Facts: International Roofing Expo 2027 (opens in a new tab)What missing it costs
Jan 15
International Builders' Show 2027: Exhibitor appointed contractor deadline
Register any exhibitor appointed contractors by this date.
Source: IBS 2027 exhibitor key deadlines (opens in a new tab)What missing it costs
Jan 18
International Roofing Expo 2027: Freeman discount price deadline
Last day for advance order discount rates on FreemanOnline, 11:59 PM PT.
Source: Freeman Quick Facts: International Roofing Expo 2027 (opens in a new tab)What missing it costs
Jan 19
MAGIC Las Vegas, February 2027: Advance warehouse opens
Advance shipments may start arriving at the GES warehouse.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Jan 19
OFFPRICE Show February 2027: Advance warehouse opens
Advance shipments may start arriving at the GES warehouse.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Jan 20
International Builders' Show 2027: Last warehouse day without a late charge
Freight arriving after this date, 2:30 PM PT, gets an after-deadline charge.
Source: Freeman Quick Facts: IBS 2027 (opens in a new tab)What missing it costs
Jan 26
MAGIC Las Vegas, February 2027: GES discount deadline
Orders received with payment by this date get the discount price.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Jan 26
OFFPRICE Show February 2027: GES discount deadline
Orders received with payment by this date get the discount price.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
February 2027
Feb 5
MAGIC Las Vegas, February 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Feb 5
OFFPRICE Show February 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Feb 8
Vision Expo 2027: Freeman discount price deadline
Carpet, furniture, graphics, labor and other Freeman services at the discount price.
Source: Vision Expo: Exhibitor manual (opens in a new tab)What missing it costs
Feb 10
International Roofing Expo 2027: Last warehouse day without a late charge
Freight arriving after this date, 2:30 PM PT, gets an after-deadline charge.
Source: Freeman Quick Facts: International Roofing Expo 2027 (opens in a new tab)What missing it costs
Feb 10
Vision Expo 2027: Venetian Expo services discount deadline
Electrical, internet, plumbing, catering, cleaning and aerial lighting at the discount price.
Source: Vision Expo: Exhibitor manual (opens in a new tab)What missing it costs
Feb 11
Bar & Restaurant Expo 2027: Advance warehouse opens
Advance shipments may start arriving at the GES warehouse.
Feb 15
MAGIC Las Vegas, February 2027: Presidents' Day move-in is double time
GES lists Monday, February 15 as double time for labor.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Feb 15
OFFPRICE Show February 2027: Presidents' Day move-in is double time
GES lists Monday, February 15 as double time for labor.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Feb 22
NAB Show 2027: Advance warehouse receiving opens
The Freeman warehouse starts accepting crated, boxed or skidded freight.
Source: Freeman Quick Facts: NAB Show 2027 (opens in a new tab)
March 2027
Mar 1
NAB Show 2027: Freeman discount price deadline
Last day for advance order discount rates on FreemanOnline.
Source: Freeman Quick Facts: NAB Show 2027 (opens in a new tab)
Mar 2
Bar & Restaurant Expo 2027: GES discount deadline
Orders received with payment by this date get the discount price.
Mar 4
ISC West 2027: Advance warehouse receiving opens
Freeman accepts freight from this date through March 30.
Source: Freeman Quick Facts: ISC 2027, Venetian Expo (opens in a new tab)
Mar 8
CinemaCon 2027: Advance warehouse opens
Advance shipments may start arriving at the GES warehouse.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Mar 8
ISC West 2027: Freeman discount price deadline
Last day for advance order discount rates on FreemanOnline.
Source: Freeman Quick Facts: ISC 2027, Venetian Expo (opens in a new tab)
Mar 12
Bar & Restaurant Expo 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
Mar 19
CinemaCon 2027: GES discount deadline
Orders received with payment by this date get the discount price.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Mar 19
NAB Show 2027: Last warehouse day without a late charge
Freight arriving after this date gets an after-deadline charge.
Source: Freeman Quick Facts: NAB Show 2027 (opens in a new tab)
Mar 26
WasteExpo 2027: Advance warehouse opens
Advance shipments may start arriving at the GES warehouse.
Mar 30
ISC West 2027: Last advance warehouse receiving day
Last day of the Freeman advance warehouse receiving window.
Source: Freeman Quick Facts: ISC 2027, Venetian Expo (opens in a new tab)
April 2027
Apr 6
CinemaCon 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
Source: GES ordering site: quick facts (opens in a new tab)What missing it costs
Apr 8
WasteExpo 2027: GES discount deadline
Orders received with payment by this date get the discount price.
Apr 9
ICSC Las Vegas 2027: Electrical and plumbing discount deadline
Electrical and plumbing orders received with payment and a diagram by this date get the discount price.
Apr 21
Licensing Expo 2027: Advance warehouse opens
Advance shipments may start arriving at the GES warehouse.
Apr 23
ICSC Las Vegas 2027: GES discount deadline
All other GES orders received with payment by this date get the discount price.
Apr 26
WasteExpo 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
May 2027
May 6
Licensing Expo 2027: GES discount deadline
Orders received with payment by this date get the discount price.
May 11
ICSC Las Vegas 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
May 14
Licensing Expo 2027: Last day at the advance warehouse without surcharges
Freight arriving after this date pays surcharges.
Times and exact cutoffs are in each source. Your exhibitor manual is the final word, and some deadlines (insurance certificates, booth design approval) sit behind exhibitor logins, so they aren't listed here.