AAPEX 2026 show services cost
Nov 3 to 5, 2026. Estimate the show services you'll be billed for, from the rates the contractor published for this edition, and see what ordering late adds.
Your estimate
Everything delivered by truck: crates, cases, carpet, signs. Your shipper or booth builder can give you the weight
Leave at 0 if you set up yourself within the show's rules
Your booth builder can tell you
Usually less than install
Hours outside 8:00 to 4:30 on weekdays, and weekends
Enter your freight weight or labor
From the rates published for AAPEX 2026 at Venetian Expo (Freeman). Electrical, booth space, your booth, travel and shipping to the warehouse are extra, and so are labor minimums, supervision and special handling surcharges. Small shipments may be billed at a minimum charge. Your contractor's invoice and order forms are the final word.
Check your bill
Enter the lines from your invoice
Checked against the rates published for AAPEX 2026 at Venetian Expo (Freeman). Nothing you type leaves this page. Contractors can add minimums and surcharges the public rate pages don't show, so a gap is a question to ask, not proof of a mistake.
Published rates
| Where | Item | Rate | Source |
|---|---|---|---|
| Venetian Expo (Freeman) | Material handling | $1.29 a pound ($129.00 per 100 lb) | FreemanOnline material handling rates |
| Material handling after the deadline | $1.61 a pound ($161.00 per 100 lb) | FreemanOnline material handling rates | |
| Small shipments | 10 lb and under at no charge | FreemanOnline material handling rates | |
| Labor, straight time | $123.75 per person an hour | FreemanOnline display labor rates | |
| Labor, overtime | $217.00 per person an hour | FreemanOnline display labor rates | |
| Labor ordered at the show, straight time | $173.25 per person an hour | FreemanOnline display labor rates | |
| Labor ordered at the show, overtime | $304.00 per person an hour | FreemanOnline display labor rates |
Read from the contractor's public rate pages on Oct 30, 2026. Electrical prices are only shown after signing in to the contractor's ordering site. Rates can change; your exhibitor manual and order forms are the final word.
AAPEX deadlines that change the price
Thu, October 1, 2026
Freeman discount price deadline
Orders on FreemanOnline by this date get the advance price.
Source: FreemanOnline show schedule
Thu, October 15, 2026
Advance warehouse deadline
Freight arriving at the warehouse after this date pays the after-deadline rate.
Source: FreemanOnline show schedule
Dates come from the show's own manual. They can change, so confirm each one in your exhibitor manual before you rely on it.
Lower the bill
- AAPEX exhibitor guideRules, contractor, venues and sources
- Compare other Las Vegas showsEvery published rate, side by side
- How drayage is billedWeights, minimums and the surcharges to avoid
- Detailed drayage and labor mathSeveral shipments, crews and overtime
- Get quotes from vendors working this showScreens, furniture, staff and more
- Full booth budgetSpace, booth, travel and the rest
- Will the show pay for itself?Break-even leads from your own numbers
- Hand it to a coordinatorShow concierge, or a check of your contractor bill
Las Vegas Convention Guide is the independent resource for conventions and events in Las Vegas: show and venue requirements, exhibitor guides, and vetted local vendors for AV, displays, furniture, staffing, and event services.