ARIA Convention Center rules exhibitors miss
These rules come from ARIA's Convention Services Policies and Procedures (V9.26), including its trade show section. Your show can add stricter rules, so read your exhibitor manual too.
Last checked Nov 5, 2026
What to know
- ARIA Exposition Services is exclusive
ARIA Exposition Services is the exclusive provider of AV, truss and rigging, staging and lighting, electrical and plumbing, telecom, booth internet, booth cleaning and computer rentals. The hotel won't supply booth items such as ice, trays, easels or refrigeration; order those through the show decorator.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- No routers on the hotel network
Only hotel-approved hardware or end-user devices such as laptops and phones may connect to the hotel network, not routers or networking equipment, and any approved network name can't use the hotel's name.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Keep five feet off the walls
Nothing may lean against ballroom walls. Crates, exhibit panels and pallets must stay at least five feet from the walls, and nothing attaches to the movable wall tracks.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- The hotel won't take your booth freight
ARIA accepts no freight ahead of a show, and nothing shipped more than three days before arrival. It refuses collect shipments, shipments that need a forklift, and shipments addressed to an exhibitor's booth, which can be sent to the decorator with extra handling charges.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Boxes under 70 lbs
Packages should be no larger than 24 square inches and under 70 lbs; bigger boxes need approval. Every box sent to or from the hotel pays a handling fee.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Move-in hours and storage
Move-in and move-out run between 6:00 a.m. and midnight. No freight or equipment may be stored in public or service areas, on the back dock or in the parking lot, and commercial vehicles can't park overnight in the load-in area.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Forklifts
Indoor forklifts need non-marking tires and a fire extinguisher, gas and diesel forklifts are banned in convention areas, and one forklift can't run both inside and outside the ballrooms.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Two-story booths
Bi-level exhibits need plans stamped by a structural engineer, and covered areas over 1,000 square feet need sprinkler protection and a separate permit.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Cords and adapters
Extension cords must be three-wire grounded, #14 or larger. Two-wire zip cords are allowed only as factory appliance cords up to six feet, and cube tap adapters are prohibited.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Floor plans are final
Once the fire department approves the floor plan, no equipment, tables or decor may be added, only removed. Flame retardant certificates go to the hotel before move-in.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Balloons and drones
Mylar balloons are banned, helium balloons can't fly free inside, and no helium or compressed air cylinders stay in the building overnight. Drones aren't allowed on property without written approval requested 60 days ahead.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026
- Security and signs
ARIA is the sole provider of event security and needs two weeks' notice. Signs need written approval, are hung only by the hotel, and paper banners aren't permitted.
ConfirmedARIA convention services policies and procedures (MGM Resorts, V9.26)Checked Nov 5, 2026