Shipping boxes to your Las Vegas hotel
Shipping to your hotel looks cheaper than the show's advance warehouse. It often isn't: hotel business centers charge for every box coming in and going out, add storage and labor fees, and many refuse booth freight outright. Use the hotel for small personal boxes and the show contractor for everything bound for the floor.
Last checked Nov 5, 2026
What to know
- Booth freight goes to the show contractor
Mandalay Bay sends booth shipments over 150 lbs. to the show's general service contractor. If they're shipped to the hotel instead, FedEx can't deliver them to the floor, and you pay FedEx handling fees plus the contractor's delivery fees.
ConfirmedMandalay Bay meeting planners guide (MGM Resorts, V4.26)Checked Nov 5, 2026
- Hotels refuse booth shipments
Bellagio won't accept shipments consigned to an exhibitor in a trade show booth, or shipments that need a forklift to unload. ARIA may hand trade show shipments over to the show's decorator.
ConfirmedBellagio convention policies and procedures (MGM Resorts)Checked Nov 5, 2026
- Every box pays a handling fee
Hotel business centers charge per package, by weight. At New York-New York, FedEx Office charges from $7.00 for up to 1 lb to $70.00 for 100.1 to 150 lbs, and pallets or crates cost $250.00, or $0.75 per lb over 333 lbs.
ConfirmedNew York-New York package shipping instructions (MGM Resorts, FedEx Office)Checked Nov 5, 2026
- Delivery to your room costs more
At Resorts World, a 1.1 to 10 lb box costs $10.00 if you pick it up and $15.00 if FedEx Office delivers it; a 100.1 to 150 lb box costs $90.00 or $110.00. Pallets and crates are $250.00, or $0.80 per lb over 312 lbs.
ConfirmedResorts World Las Vegas conference and event planning guide (V5)Checked Nov 5, 2026
- You pay again on the way out
New York-New York applies outbound handling fees to every package and freight shipment, whatever the carrier, on top of the shipping charge.
ConfirmedNew York-New York package shipping instructions (MGM Resorts, FedEx Office)Checked Nov 5, 2026
- Storage at New York-New York
New York-New York recommends shipping no sooner than 7 days before you arrive, and charges $5 per package per day for anything held over 10 days.
ConfirmedNew York-New York package shipping instructions (MGM Resorts, FedEx Office)Checked Nov 5, 2026
- Storage fees
Resorts World charges a one-time storage fee on packages held more than five (5) calendar days, from $5.00 to $25.00 per box and $50.00 per pallet, and says to have deliveries arrive at least four days before the event.
ConfirmedResorts World Las Vegas conference and event planning guide (V5)Checked Nov 5, 2026
- How early to ship
MGM Grand accepts business center shipments up to 7 days before your event. Other hotels set other windows (ARIA allows fourteen days, for example), so check your hotel's own guide before you ship.
ConfirmedMGM Grand meeting planners guide (MGM Resorts, V.12.25)Checked Nov 5, 2026
- Labor is billed too
At Resorts World, extra help such as moving items or disposing of packaging is billed at $70 per hour, with a $35 minimum for 30 minutes per FedEx Office team member.
ConfirmedResorts World Las Vegas conference and event planning guide (V5)Checked Nov 5, 2026