Westgate Las Vegas rules exhibitors miss
The Westgate sits next to the LVCC and has its own convention space. These rules come from its Catering & Conventions Policies & Procedures (rev. February 2025). Your show can add stricter rules, so read your exhibitor manual too.
Last checked Nov 5, 2026
What to know
- Power: order it, or don't use it
GES Electrical handles all power distribution. Exhibitors can't use power unless they ordered it, booths drawing more than 20 amps combined need electrician labor, outside power sources aren't allowed, and a safety violation can cost a minimum of $300.00.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- No outside food or drink
All food and beverage is provided exclusively by Westgate, and exhibitors can't bring in food or drink of any kind. Bartenders are required whenever alcohol is served.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Signs
Encore hangs anything attached to the building. Signs must be professionally made and flame retardant with an official certificate, nothing may be taped or velcroed to walls, and no signs are allowed in the lobby, casino or guest room hallways.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Floor load
Floor load limits are 150 lbs. per square foot, static weight. Heavier exhibits need special setup to spread the load, and your decorator must warn the hotel ahead of time.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Booth cleaning is on you
The hotel hands over exhibit space clean and clear, but booth cleaning is the decorator's or customer's job, and the space must be returned the same way.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Forklifts
Visqueen or carpet goes down 30 feet out from freight entrances, forklifts carry a fire extinguisher, the speed limit is 5 mph, and operators must be certified. The hotel doesn't lend lifts; Encore rents them with operators.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Vehicles on display
Displayed vehicles need the battery disconnected, less than 1/8 tank of fuel with the cap sealed or locked, and visqueen underneath, plus approval from the hotel and the Clark County Fire Marshal.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- No dock at the Paradise Event Center
The Paradise Event Center loads at ground level with no dock, so bring a ramp or arrange a forklift. Heating and air conditioning run only when the freight doors are completely shut.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Booth freight goes through the contractor
The hotel refuses exhibit drayage shipments. Follow your exhibitor kit's shipping instructions instead.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Insurance for your contractors
Outside contractors need general liability insurance of at least $1,000,000.00 with the Westgate named as additional insured, and the certificate is due at least thirty (30) days before move-in.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Drones and robots need a netted area
Drones, remote-control cars, robots and similar products can be demonstrated only in a netted demonstration area shown on the fire marshal floor plan.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Cords, gas and radios
Two-wire extension cords are prohibited, compressed gas cylinders need fire marshal approval, helium canisters must be stored upright and secured, and wireless frequencies must be coordinated with Encore.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026
- Parking
Daily self-parking is $10 and valet $20; ask the security manager on duty about oversized vehicles.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 5, 2026