Venetian Expo rules exhibitors miss
The Venetian Expo's Exhibitor Success Guide runs 36 pages. These are the rules that cost exhibitors money or time, straight from the February 2026 edition. Your show can add stricter rules, so read your exhibitor manual too.
Last checked Nov 6, 2026
What to know
- Order 21 days out, with payment and drawings
Orders placed no later than 21 calendar days before opening day get the early bird rate, but only if full payment and completed CAD drawings arrive by then too (rigging is excluded). Later orders pay the standard rate, and orders in the last 24 hours before opening pay the show-site rate.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Cancelling utilities and cleaning
Electrical, internet, plumbing, telecom and cleaning orders are fully refundable if cancelled 8 or more days before the published move-in date. Within 7 days you pay 50%, and from the first move-in day on there's no refund. Nothing is credited for services ordered but not used.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Cancelling AV and rigging with Encore
Encore orders cancelled more than 30 days out carry no fee beyond out-of-pocket costs. From 30 to 15 days you pay 50%, from 14 to 3 days 75%, and within 3 days (72 hours) 100%.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Cancelling food and drink
Cancel catering at least 21 days before opening to avoid a fee. Between 21 days and 10 business days you get 50% back, between 10 and 3 business days 25%, and under 3 business days nothing.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- No outside food, drink or appliances
No outside food or drink comes in, including logoed bottled water and samples. Personal water coolers, single-cup coffee makers and rice cookers are prohibited and bring corkage fees or removal; they can also blow your booth's fuses.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Wall and column outlets are off limits
Wall, column and permanent building outlets aren't part of your booth space, and exhibitors and their contractors can't use them.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Keep the fridge running overnight
The Expo recommends ordering 24-hour power for computers, refrigerators and appliances that run throughout the show.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Leaving your booth behind
Bulk trash removal must be pre-ordered from Show Cleaning. To throw away your booth at the show, you must order dismantling labor from the general contractor and pay a pre-ordered dumpster fee; crates and materials left on the floor are your responsibility.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Vendor parking
Authorized vendors working the show park free on levels 10, 11 or 12 of The Venetian guest garage and get their ticket validated. Park in The Palazzo garage and you pay normal daily rates.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- No curbside unloading
Curbside loading and unloading are prohibited. Limited oversized vehicle parking is on the first level of The Venetian garage.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- No hoverboards or skateboards
Hoverboards, Segways, bikes, skateboards and rollerblades are forbidden unless used under ADA guidelines.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Restrooms during move-out
Exhibit hall restrooms close about 30 minutes after the show ends. The mezzanine restrooms, reached by the Bistro stairwells, stay open from move-in through move-out.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 5, 2026
- Fuel in displayed vehicles: one-eighth tank
Gas and hybrid vehicles on display at the Venetian Expo can hold no more than 1/8 of a tank, with batteries disconnected, gas caps locked, propane tanks removed, keys handed to security, Visqueen underneath and an individual Fire Marshal permit.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Electric vehicles: under half charge
Battery-powered vehicles must have the battery disconnected (or facility approval if it can't be) and charged under 50%, can't be charged in the building, need an ABC extinguisher, a 20-foot clearance and an overnight fire watch, and can't sit near load-bearing columns or walls.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Raffles and mock gaming need casino approval
Because the Venetian is a licensed casino, any mock gaming, game of chance or prize awarded by chance (including a booth drawing) needs approval from its Compliance Department, started at least 30 days before the event with an Events Checklist.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Big covered booths need sprinklers
Any covered or multi-story display of 1,000 sq. ft. or more needs sprinklers, unless the event runs fewer than seven show days and you meet the alternatives: noncombustible construction, an extinguisher in reach of every room, at most two levels, a booth fire watch outside show hours and 20 feet of separation.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- CBD: display maybe, sell never
Packaging and marketing for hemp-derived CBD may be displayed with management approval under set conditions, but sampling or selling CBD products of any kind is strictly prohibited.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Boxes at the hotel FedEx stay there
You can ship materials to The Venetian FedEx Office, but resort and Expo staff won't carry them over to the Venetian Expo. Moving them is up to you.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Crates sent direct can bounce
Crated freight shipped straight to the building is redirected to the general contractor's dock if the contractor is on site; if not, the facility rejects it and sends it back. Uncrated shipments may go only directly to show site, addressed to the general contractor.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Unlabeled crates may be destroyed
Crates and boxes can't be stored in your booth or meeting room during the show. Put an Empty label on each one so it is stored and returned; crates and cartons not properly marked may be destroyed.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- No boxes on escalators
When hand-carrying, use a two-wheel luggage cart at most, stay out of the loading dock and freight doors, and move boxes between floors by elevator only; escalators are strictly off limits for freight.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026