Fontainebleau Las Vegas rules exhibitors miss
Fontainebleau's BleauBook (September 2025) is written for meeting planners, but much of it lands on exhibitors and their contractors. The full vendor policies come from your event manager. Your show can add stricter rules, so read your exhibitor manual too.
Last checked Nov 6, 2026
What to know
- Encore runs power, rigging and internet
Encore is the exclusive provider of power, all rigging and truss, labor and equipment in breakout and meeting rooms, and internet for trade shows, plus hanging banners and plumbing. Nothing may hang from wall tracks or sprinkler heads.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Free Wi-Fi is for email only
The free Wi-Fi covers simple browsing and email. Anything more, for presentations, streaming, uploads or apps, is bought from Encore.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Outside AV needs Encore's approval
Outside production companies can work only under Encore's production guidelines and the hotel's vendor policies, and any equipment or labor you bring must be approved by Encore in advance.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Signs and banners
Banners in conference space are hung by Encore at your cost, and cling signs are ordered and installed through the FedEx Business Center. Signs must be professionally printed and flame-retardant, stay inside the Conference Center, and never be taped or tacked to walls. Political signs are banned.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Using the hotel's name or filming
Using the Fontainebleau name or logo needs written approval, requested at least three (3) business days ahead. Filming or photo shoots need Public Relations approval and a Location Agreement, requested at least fifteen (15) days ahead.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Protect the carpet first
Carpet protection must be down before freight arrives, displays go up, or scissor lifts and pallet jacks roll in. Taping or fastening anything to walls, columns or air walls is prohibited.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Your own side events can cost rent
The hotel can charge room rental and food and beverage minimums when suppliers or affiliated groups hold their own meetings or functions alongside the main event.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Security is in-house only
Fontainebleau is the sole provider of event security and doesn't allow outside security companies. Guards start at $65 per hour, and needs should be discussed ninety (90) days ahead.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Badges for back-of-house
Any vendor or client who needs back-of-house access must sign in and get a security badge first.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- No oversize parking
There's no oversize vehicle parking on the hotel premises, so plan box trucks and trailers through your contractor.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Smoking and vaping
The Conference Center is nonsmoking with no exceptions. Tobacco and vapes are allowed only on the casino floor, and marijuana is prohibited throughout the resort.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Hospitality suites
Suite numbers aren't given out in advance or published anywhere in the resort. Music must end by 10PM, signs and easels can't go in hallways, doors can't be propped open, and all food and drink is ordered through the hotel.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Fire: use the house phone
To report a fire, call ext. 8333 from any house phone. In an evacuation, use the emergency stairs, not escalators or elevators.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 5, 2026
- Balloons, and who removes them
Balloons need Event Manager approval. Helium balloons over 36 inches are prohibited, the ones allowed must be anchored to the exhibit, Mylar is banned, and helium cylinders can't be stored on property. The company that supplied the balloons must remove them, or removal is billed at $150 per man-hour.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 6, 2026
- No weapons at all
Fontainebleau states plainly that weapons and firearms are not permitted at Fontainebleau Las Vegas.
ConfirmedFontainebleau Las Vegas BleauBook (September 2025)Checked Nov 6, 2026