Groundwater Week 2026 exhibitor guide
The National Ground Water Association's annual conference and expo for water well contractors, suppliers and groundwater professionals.
Last checked Nov 4, 2026
- Exhibit days
- Dec 9 to 10, 2026
- Exhibit days. Full event: Dec 8 to 10, 2026
- Service contractor
- ShepardConfirmed
The organizer names Shepard as the general service contractor for this edition. Official Groundwater Week 2026 site and exhibitor resources. En español
Vendors working Groundwater Week
Events during Groundwater Week
Exhibitor deadlines
Tue, November 17, 2026
Westgate room block cutoff
Group rate $110 a night plus a $30 resort fee and taxes, while rooms last.
Dates come from the show's own manual. They can change, so confirm each one in your exhibitor manual before you rely on it.
Other shows on the same days
Irrigation Show & Education Week 2026 also runs during Groundwater Week 2026. Hotel rooms and local crews may be busier than usual, so book early.
Also in town that week
- Wrangler National Finals Rodeo, Dec 3 to 12, 2026, Thomas & Mack Center. Source
Big citywide events push up hotel rates and fill rooms, crews and roads. Book early and allow extra travel time.
Plan your show
- Exhibitor checklistPermits, tax and labor items with dates for this show
- Countdown and milestonesDays left and what to have done by when
- Get booth quotesScreens, furniture, staffing and more
- Drayage and labor estimateWhat freight and crew will cost at your manual's rates
- Post a requestReviewed vendors send you private quotes
- Find booth staffAmbassadors, lead scanners, interpreters
- Capture booth leadsA QR code visitors scan to leave their details
- See who's goingSet meetings before you land
- Questions and tipsFrom people who have worked Groundwater Week
Getting there
- Getting around the campus
The Vegas Loop's five LVCC stations (South, Central Underground, Central Plaza, West and Riviera) connect the halls, and rides between them are free. The Boring Company sets the price of trips off campus.
ConfirmedLVCVA: Las Vegas Convention Center Facility Guide (revised June 2026)Checked Nov 3, 2026
- Parking
LVCC parking is $15 per space with in and out privileges, cash or card. Overnight parking isn't allowed.
ConfirmedLVCVA: Las Vegas Convention Center Facility Guide (revised June 2026)Checked Nov 3, 2026
- Parking
About 5,300 spaces across the Silver, Bronze, Platinum, Diamond, Blue, Orange and White lots. The LVCVA brochure lists no parking rates; check your show's travel page.
ConfirmedLVCVA: Las Vegas Convention Center brochure, Dec 2024Checked Oct 30, 2026
- Monorail stations and hours
Seven stations from south to north: MGM Grand, Horseshoe/Paris, Flamingo/Caesars Palace, Harrah's/The LINQ, Boingo Station at LVCC, Westgate and SAHARA. Trains run from 7 am, until midnight on Mondays, 2 am Tuesday to Thursday and 3 am Friday to Sunday, with extended hours during some big shows.
ConfirmedLas Vegas Monorail: stations and hoursChecked Oct 30, 2026
Key facts
- Dates and venue
Exhibits December 9, 2026 to December 10, 2026, within the full event December 8, 2026 to December 10, 2026, at the Las Vegas Convention Center. NGWA lists the exhibit hall open 10 am to 5 pm on December 9 and 10 am to 3 pm on December 10.
ConfirmedGroundwater Week 2026: exhibitor FAQsChecked Nov 4, 2026
- Official housing
The organizer's official housing is through a Westgate Las Vegas room block. Book through the show's own housing link so your room counts toward the block, and be wary of anyone else who calls offering rooms.
ConfirmedGroundwater Week 2026: housingChecked Nov 5, 2026
Rules for exhibitors
These are summaries with links to the organizer's own pages. The exhibitor manual is the binding version. Anything marked not yet confirmed is still being checked.
- What your booth includes
Each booth gets an 8-foot pipe-and-drape back wall with 3-foot side rails, an ID sign, exhibit hall security, two free exhibitor registrations per 10 by 10 (extras $100 each, good for the whole show), and pre- and post-show attendee lists. Furniture, carpet or flooring, freight handling, utilities and booth cleaning are extra.
ConfirmedGroundwater Week 2026: exhibitor FAQsChecked Nov 6, 2026
- Move-in and move-out
Rigs and bulk spaces move in on Monday, December 7, at assigned times. General move-in is 11 AM to 7 PM on December 8 and 7 to 9:30 AM on December 9. Move-out runs 3 to 9 PM on December 10 and 7 AM to noon on December 11.
ConfirmedGroundwater Week 2026: exhibitor FAQsChecked Nov 6, 2026
- Rigs and vehicles
NGWA pays the spotting fee for vehicles in bulk spaces, and Shepard must guide every vehicle onto the floor. Vehicles may carry only their normal travel load, not booth furniture, carpet or crates.
ConfirmedGroundwater Week 2026: exhibitor FAQsChecked Nov 6, 2026
- Booth rules
NGWA follows the IAEE display guidelines. Drill rigs and other heavy equipment in bulk spaces may exceed island height limits if shown in operating mode.
ConfirmedGroundwater Week 2026: exhibitor FAQsChecked Nov 6, 2026
- Badges and scams
Badges aren't mailed; pick them up at the self-service kiosk onsite. NGWA has never sold its attendee list and doesn't work with any third-party travel agency.
ConfirmedGroundwater Week 2026: exhibitor FAQsChecked Nov 6, 2026
Cost references
Nothing confirmed here yet. Our researcher checks this section before each show.
Las Vegas rules that apply to every show
- Fire permits
Clark County requires a fire permit for indoor trade shows with an occupant load of 300 or more. Larger shows submit a floor plan showing booths, aisles and exits, so keep your booth inside its approved footprint and your aisles clear.
ConfirmedClark County Fire Department: indoor trade shows permit guideChecked Oct 30, 2026
- Selling on the floor
If you sell goods at a show, you collect Nevada sales tax and hand a one-time return to the promoter before you leave. Sell at more than two Nevada events in 12 months and you need your own sales tax permit.
ConfirmedNevada Department of Taxation one-time event guidelinesChecked Oct 30, 2026
Need screens, furniture or staff for this show?
Send one request with your booth details and choose who receives it. Venue drayage and electrical are billed separately through your show.