Putting a vehicle in your booth
A car, truck or motorcycle in your booth needs more paperwork than any other display, and the fuel limit changes with the building. These rules come from each venue's own guide or a 2027 show's rules, named in each rule. Your show manual and the fire marshal have the final word.
Last checked Nov 6, 2026
What to know
- LVCC: a quarter tank at most
At the LVCC, a displayed vehicle can hold no more than a quarter tank or 5 gallons of fuel, whichever is less, its fuel openings must be locked or sealed, and at least one battery cable must be disconnected from the starting battery.
ConfirmedLVCVA: Las Vegas Convention Center Facility Guide (revised June 2026)Checked Nov 6, 2026
- Venetian Expo: one-eighth tank
The Venetian Expo is stricter: gas and hybrid display vehicles can hold no more than 1/8 of a tank, with batteries disconnected, gas caps locked, propane tanks removed, keys handed to security, Visqueen underneath and an individual Fire Marshal permit.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Mandalay Bay: a county permit per area
At Mandalay Bay, fuel can't exceed a quarter tank or 5 gallons, whichever is less, vehicles can't be fueled inside, and one starting-battery cable must be removed and taped. You need a Clark County Fire Department vehicle display permit, one per assembly area.
ConfirmedMandalay Bay meetings and convention planning guide (V4.26)Checked Nov 6, 2026
- Westgate: hotel and fire marshal approval
At Westgate, displayed vehicles need the battery disconnected, less than 1/8 tank of fuel with the cap sealed or locked, and visqueen underneath, plus approval from the hotel and the Clark County Fire Marshal.
ConfirmedWestgate Las Vegas: Catering & Conventions Policies & Procedures (rev. February 2025)Checked Nov 6, 2026
- Electric vehicles at the LVCC
ACT Expo 2027 lists the LVCC fire rules for electric vehicles: batteries charged between 20% and 50% while indoors, no charging inside (charge outside in a designated area), at least 10 feet between electric vehicles, none in meeting rooms, and an Electric Vehicle Display form sent to the LVCC for each one.
ConfirmedACT Expo 2027 exhibitor rules and regulationsChecked Nov 6, 2026
- Electric vehicles at the Venetian Expo
At the Venetian Expo, battery-powered vehicles must have the battery disconnected (or facility approval if it can't be) and charged under 50%, can't be charged in the building, and need an ABC extinguisher, a 20-foot clearance and an overnight fire watch.
ConfirmedVenetian Expo: The Exhibitor Success Guide (February 2026)Checked Nov 6, 2026
- Have the booth ready first
At ACT Expo 2027, vehicles check in at the Freeman marshalling yard and roll in only once electrical, flooring and hanging signs are installed and empty freight is gone. They sit 10 inches back from the aisle, can't be started during show hours, and trailers can't be left on LVCC grounds.
ConfirmedACT Expo 2027 exhibitor rules and regulationsChecked Nov 6, 2026
- SHOT Show 2027: apply by November 13
SHOT Show sells the Clark County vehicle permit itself if you apply by November 13, 2026; after that you buy it from the Clark County Fire Department directly. You also file Freeman's Motor Units / Motorized Vehicle form, pay a $229.75 spotting fee and move the vehicle in at your target time.
ConfirmedSHOT Show 2027 exhibitor FAQsChecked Nov 6, 2026
- Tell the show early
PPAI Expo 2027 at Mandalay Bay requires a Vehicle Display Request for any car, motorcycle or electric vehicle in a booth, and warns that applying for county permits less than three weeks before move-in can mean higher fees or the item being kept off the floor.
ConfirmedPPAI Expo 2027 exhibitor service manual (as of September 1, 2026)Checked Nov 6, 2026